In his best selling book, Getting Things Done: The Art of Stress-Free Productivity, David Allen provides 4 rules for processing any task list including email. It will take some effort to establish new routines and habits, but when you reach your goals with all that extra time earned from the discipline, it will be well worth the pain.ĥ. Without the minute by minute notifications, you will be less tempted to check your email throughout the day. Schedule specific times per day to review your email. Here’s the trick to productive email management. Unsubscribe from every email list that you no longer read. Every new message that arrives is another message that you need to process. Much of the time that we spend on email is spent sorting through the mess of messages to find the few that matter. When combined with an app like Spark, SPAM has virtually disappeared from my life. Gmail does a great job of filtering and sorting your email. Install and use the power of the SPAM filter to reduce the number of messages you need to process. More than 90% of my email is unwanted junk and solicitations. The first step in regaining control is to turn off all notifications on your phone and desktop. The blinking lights, bells and friendly reminders are nothing but a distraction. Here’s a way to better email management for architects. We need to stop letting email control our daily lives. That’s time taking me away from my kids.Įmail is a very powerful tool and if used wisely, it can actually help us be more productive. That’s time away from building my business. That’s more than 16% of my available time. I was spending more than 2 hours per day (sometimes more), sorting, managing and responding to email messages. I recently looked into my own daily patterns and learned where my 12 hours are spent each day, I was shocked to learn how email had taken over my life. What we choose to do with the remaining 84 hours will determine whether we succeed at reaching our goals, or fail. Before we ever get started, half of those precious hours are reserved for sleep, eating and hygiene. Between the many hours we dedicate to building our firms and the time we spend building strong relationships at home, there are not many minutes left to do anything else.Įach new week offers us another 168 hours, no more and no less. As small firm architects, we are all working so hard to get everything done.
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